customer service - man at transaction counter with smiling associate

8 Ways to Improve Your Customer Service

We can all relate; not every customer service experience is a pleasant one. Great customer service is not something that just occurs. It’s a process that needs to be cultivated and built through training and experience. 

Businesses often look for ways to improve their customer relationships, and the answer always lies in the customer’s experience. 

What is Customer Service?

Customer service is the ability to satisfy a customer or a client by offering a good product or providing excellent services. What are the most valuable in customer service skills? People may say “being a people person” is the most important, but what exactly does it mean for someone to be a “people person”? Every company wants a “people person” working with their clients.

8 Ways to Turn Any Employee into a People Person

What exactly does it take to turn any employee into a “people person?” Start improving your customer service with these tips: 

1. Practice Patience

No customer is the same. You never know what someone is going through in their life that may be affecting their mood.

Your customer may have received a promotion at work, so they’re in an amazing mood. Or they may have had a fender bender on the way in and may not be in such a great mood.

You’ll come across customers that may be irritated, happy, concerned, and full of questions or all the above. In any situation, patience helps the employee and the customer. Taking the time to work with the them to understand the issue they’re having and the attention they need from the company will help to improve their experience. Outstanding customer service and attention to detail will beat out quick customer service any day. 

2. Clear and Concise Communication

When communicating, you want to make sure your customers know exactly what you’re talking about. Keep your communication simple so everyone can understand. Use terminology that the everyday person understands.

You can’t assume your customer has the same knowledge and background that you do. After all, you’re a product specialist. Allow the customer to ask you questions. Doing so confirms that the customer is satisfied and they’re leaving with the information and satisfaction they desired.

3. Be the Product Expert

Be the experts on the products or services your company offers. You don’t have to be the creator of the product to understand it from the inside out.

Put yourself in the consumer’s shoes and consider how they would use it on an everyday basis. Learn to guide your customers when they do experience issues or problems. The best way to relate and understand a problem is to understand how the product works.

4. Be Available

Frustration mounts when customers need help and they can’t get hold of anyone. Creating a good customer service experience is ensuring your customers can get help from an employee when they need to.

Putting in the extra effort to provide early morning and late evening coverage lets customers know you understand their time is valuable. Offering other methods of communication, such as text, chat, or email offers customers additional channels of communication. Although not every company can staff 24/7, there are affordable options available, including partnering with a call center.

5.  Admit and Understand

Don’t be afraid to admit that there may be an issue. Acknowledge the customers feelings and work to understand where they’re coming from. Calling out that the customer is having a problem isn’t a flaw itself; it demonstrates honesty and gains the trust of the consumer.

When a company owns up to a problem they caused and offers a solution for it, they create good customer service.

6.  Be the Calming Presence

When something goes wrong, people get upset. Most of the time, consumers don’t call because they love the product. They call because they’re not happy.

When interacting with an upset customer, be the calm person who stays cool under pressure. Your ability to understand their frustration during chaotic situations can be a calming influence on others.

Don’t let these situations affect your mood, personally or professionally. Your job is not to continue to escalate a situation; it’s to de-escalate it calmly and professionally.

7. Provide Feedback

Any feedback is good feedback for a company. It’s important to know the good, the bad, and the ugly. You can learn and grow and from listening to customers’ opinions about your products and company.

Customers must have access to an outlet to offer their views. Phone, email survey, or a contact link offers customers a channel to voice their concerns. They can even share opinions on social media pages.

All of these mediums offer invaluable lessons to help your company recognize the touchpoints and skills that may need improvement.

8. Create a Community

Customers feel valued when they’re treated like they are a member of a community. Bring them together for events, webinars, or social media live streams to offer to promote communication between your company and your consumers.

Over time, people start building relationships, allowing your company to acknowledge that you cherish your customers.

Take Advantage of These Tips

No matter how great your company is or how amazing the product works, one thing is for sure: customers remember the direct interaction they have with you and your co-workers.

Customer service and relationships should not be left to chance. Customer service is an attitude, an attitude that is learned and cultivated over time. By incorporating these tips, you will improve communications and enhance customer service.

Answering services offer customer service support, helping to keep businesses successful and competitive in today’s market. They’re not just about answering phones; they’re about communication, ultimately becoming an extension of your company. If you’re interested in learning more about what AnswerNet can do for your business, contact us today.